TENDER NOTICE FOR SUPPLYING KITCHEN EQUIPMENT

1. Introduction

We are pleased to invite qualified and experienced service providers to submit their proposals for the provision of Kitchen Equipment as specified in this document. The purpose of this tender is to detect a competent contractor who can deliver high quality equipment in accordance with the specifications, timelines, and conditions outlined herein.

This document provides all necessary information to assist bidders in preparing responsive and competitive submissions. 

Bidders are encouraged to carefully evaluate all sections of this document to ensure full compliance with the stated requirements. Failure to deliver complete and accurate information may result in disqualification.

Our company is committed to a transparent, fair, and competitive procurement process. We look forward to receiving your proposal and potentially establishing a successful professional partnership.

2. Objective of the tender

The objective of this tender is to procure high-quality, durable, and efficient kitchen equipment to assist hotel operations.

3. Scope of work

The successful bidder shall be tasked with:

• Supply of the specified equipment 
• Delivery to Mantis Akagera Game Lodge 
• Provision of warranty and after-sales service 

4. Technical specifications

Ice Maker

• Quantity: 1 Unit
• Brand: FOODSENSE (or equivalent) 
• Model: Q200 

4.1.1 Specifications:

• Ice Production Capacity: Minimum 90 kg / 24 hours
• Ice Storage Capacity: Minimum 46 kg
• Power: Approx. 890W
• Voltage: 220V / 50Hz
• Cooling System: Air Cooling
• Dimensions: Approx. 680 x 690 x 980 mm
• Material: Stainless steel construction
• Compressor: High-quality/imported

4.1.2. Key Requirements:

• Suitable for commercial use (hotels/restaurants) 
• Durable and corrosion-resistant 
• Energy efficient 
• Continuous high-output performance 

4.2.  Batteur Mélangeur mixeur professionnel (Food mixer) 

• Quantity: 1 Unit 
• Brand: MARINO (or equivalent) 
• Model: B40 

4.2.1. Specifications:

• Bowl Capacity: 40 Litres
• Power: Approx. 1.1 kW
• Voltage: 220V / 380V, 50Hz
• Kneading Capacity: 6–8 kg
• Speeds: 3-speed control
• Dimensions: Approx. 730 x 640 x 1130 mm

4.2.2. Features:

• Floor-standing
• Designed for commercial use
• Heavy duty all gear transmission 
• Continuously variable speed control
• Interlocked safety guard
• No-volt release
• CE approved
• Accessories: Hook, paddle, whisk, stainless steel bowl 

General requirements

• Equipment must be brand new and original
• Must meet international quality standards
• Supplier must provide technical documentation/manuals
• Installation assist (if required) 

6. Warranty requirements

• Minimum 12 months warranty
• Must include after-sales assist 

7. Delivery requirements

• Delivery after Purchase Order issuance 
• Delivery timeline to be clearly indicated by bidder 
• Delivery place: Mantis Akagera Game Lodge

8. Pricing requirements

• Prices should be VAT inclusive 

9. Required documents

Bidders must submit the following:

• Company registration certificate 
• RRA tax clearance certificate 
• RSSB clearance certificate
• Detailed quotation 
• Product brochures/specifications 
• Warranty commitment 

10. Evaluation criteria

Bids will be evaluated based on:

• Compliance with technical specifications 
• Price competitiveness 
• Warranty and after-sales service 
• Delivery timeline 
• Supplier past experience with similar works.

11. Contact information

The contact telephone number is 0787242280

N.B: Only complete bids will be considered. However, Mantis Akagera Game Lodge reserves the right to accept or reject any bid.

12. Submission deadlines

Interested bidders should be submitted before April 23, 2026 at 05:00 pm via:

Email: Valens.DUSABUMUREMYI@mantiscollection.com

Copy to: Nkurunziza.PACIFIQUE@mantiscollection.com

13. Ethical Standards

Bidders must adhere to ethical procurement standards. Any form of bribery, inducement, collusion, or unethical practice shall result in immediate disqualification and possible legal action.

Done at Kayonza, on April 09, 2026

The Management