Request for Proposal (RFP) 

Service: Installation of Electrical System 

For Zipline Facility in Karongi, RW3 

2026-04-20

Issued by: FlyZipline Rwanda Ltd. 

RFP Number: ZRW-RFP-2026-07 

Issue Date: April 20th, 2026 

Response Deadline: April 30th, 2026 

1. Introduction 

FlyZipline Rwanda Ltd. (“Zipline”) invites qualified contractors to submit proposals for the installation of electrical systems at the RW3 Karongi Distribution Facility. 

This RFP covers complete electrical installation works from the main incomer to final user points, including supply, installation, testing, commissioning, and handover. 

1. Company Background 

Zipline operates the world’s largest instant logistics and drone delivery network, enabling on-demand delivery of healthcare, commercial, consumer, and agricultural products. 

Reliable and safe electrical infrastructure is essential to ensure uninterrupted, mission-critical operations at the RW3 Karongi site. 

1. Project Overview 

The project involves full end-to-end electrical installation, including: 

• Main power intake and distribution 
• Automatic Transfer System (ATS) integration 
• Sub-distribution systems 
• Lighting systems (indoor & outdoor) 
• Socket outlets and final circuits 
• Air conditioning electrical connections 
• Testing, commissioning, and system handover

1. Scope of Work 

The selected contractor shall deliver full Engineering, Procurement, and Construction (EPC) services. 4.1 Main Distribution System 

• Install and energize 250A 4P MCCB incomer (set to 225A) 
• Install Type 1+2 Surge Protection Device (SPD) with proper earthing 
• Install main distribution board (MDB) 
• Ensure all DBs are installed at 1800mm height (top from finished floor) 
• Ensure all MCCBs are torqued to manufacturer specifications 
• All terminations must comply with manufacturer standards 
• Use only approved brands (ABB, Schneider, Siemens, Eaton, Hager, Legrand) 

4.2 Automatic Transfer System (ATS) 

• Terminate 4 × 150mm² cables into ATS 
• Ensure full integration between utility supply, ATS, and MDB 

4.3 Power Cabling & Infrastructure 

• Install: 

○ 4 × 150mm² XLPE SWA copper (Incomer → ATS → MDB) 

○ 2 × 4 × 50mm² cables (MDB → Power container & Flight Ops DB) 

○ 3 × 10mm² cable (MDB → Security post) 

• All installations shall be via: 

○ Trenching 

○ Trunking 

○ Conduits 

• Use proper: 

○ SWA glands 

○ Lugs 

○ Ferrules 

4.4 Sub-Distribution Panels 

• Install four (4) sub-distribution boards with labeled circuits 
• Ensure: 

○ Proper installation of breakers and RCDs 

○ Torque compliance per manufacturer specifications 

○ Approved brands only
 

4.5 Final Installations 

Sockets 

• Category A (Ceiling level): for AC and signage (MCB protected) 
• Category B (850mm AFFL): RCD protected 

Lighting 

• Install all indoor lighting 
• Install all outdoor lighting 
• Install all exit and illuminated signage 

Switches 

• Install all switches at 1500mm height 

Air Conditioning 

• Install all electrical connections for AC units as per schematics 

4.6 Sub-Circuit Cabling 

• Lighting: 2×1.0mm² – 2×1.5mm² 
• Sockets: 3×2.5mm² 
• Air conditioning: 3×2.5mm² – 3×4mm² 
• All installations must: 

○ Use trunking/conduits 

○ Include proper ferrules and lugs 

○ Use appropriate cable glands 

4.7 Junction Boxes & Connections 

• Outdoor junction boxes must be IP rated 
• Cable entry must be from the bottom only 
• No cable joints using insulation tape allowed 
• Only Wago 221 type connectors permitted 
• Junction boxes are the only approved points for cable joints 

4.8 Labeling 

All installations must be labeled using printed labels, including: 

• Distribution boards 
• Circuit breakers and RCDs 
• Sockets and switches
• Junction boxes 
• Light fixtures 

4.9 Testing & Commissioning 

The contractor shall perform: 

• Full system testing 
• Earth resistance testing 
• RCD testing 
• Verification of safety and performance compliance 

4.10 Handover Requirements 

The contractor must deliver: 

• As-built drawings (including source files) 
• Single Line Diagram (SLD) (including source files) 
• Test certificates and results 
• Minimum 24-month warranty 

4.11 System Flow 

Main Incomer → ATS → MDB → Sub DBs → Final Circuits → End User Points 

1. Contractor Responsibilities 

The contractor shall: 

• deliver all labor, supervision, tools, and equipment 
• Ensure compliance with Rwandan electrical regulations 
• execute strict Health, Safety & Environment (HSE) standards 
• organize with other contractors on site 

1. Warranty Requirements 

• Minimum 24 months warranty on:
• Installation
• Materials

During the warranty period, the contractor shall: 

• Repair or replace defects at no additional cost 
• deliver defined response times for corrective actions 

1. Vendor Eligibility Requirements 

Bidders must submit: 

• Company Registration Certificate 
• Company Profile 
• Valid Tax Clearance Certificate 
• Social Security Compliance Certificate 
• At least three (3) similar project references, completion certificates must be attached. 
• Proof of certified electricians/engineers 
• Engineering licenses/certifications 

1. Proposal Requirements & Submission Process 

8.1 Mandatory Submission Format 

Bidders must submit their proposals as: 

ONE (1) single consolidated PDF document 

This document must include: 

• Company Profile 
• Technical Proposal 

Important: 

• Submissions with separate files will not be accepted 
• This is mandatory for efficient evaluation 

8.2 Two-Stage Procurement Process 

Stage 1: Prequalification (Technical Only) 

Bidders must submit: 

• Company Profile 
• Technical Proposal 

At this stage:

• Do NOT submit financial proposals 
• Evaluation will be based on: 

○ Technical capability 

○ Relevant experience 

○ Compliance with scope 

Stage 2: Financial Proposal (Shortlisted Bidders Only) 

• Only shortlisted bidders will be invited 
• Zipline will issue an official Bill of Quantities (BOQ) 
• Financial proposals must strictly follow the BOQ format 

8.3 Technical Proposal Requirements 

The Technical Proposal must include: 

• Method statement 
• Project implementation plan & timeline 
• Manpower plan 
• Equipment/tools list 
• QA/QC procedures 
• HSE plan 
• Relevant experience & any other information relevant for this RFP. 

1. Evaluation Criteria 

Proposals will be evaluated based on: 

• Technical compliance 
• Relevant experience and past performance 
• Methodology and execution plan 
• Delivery timeline 
• Warranty and after-sales assist 

1. Commercial Terms 

• Proposal validity: 60–90 days 
• Payment terms to be proposed by bidder 
• Zipline reserves the right to accept or reject any proposal 
• All proposal preparation costs shall be borne by the bidder

1. Submission Instructions 

Submit proposals electronically in ONE (1) PDF document to: 

• africa.procurement@flyzipline.com 
• alex.thal@flyzipline.com 
• dmytro.titov@flyzipline.com 
• kostiantyn.paniakin@flyzipline.com 

Subject Line: 

RFP Response – Electrical Installation – RW3 Karongi Facility – Zipline Rwanda Ltd. 

⚠️Important Notes 

• Only combined PDF submissions (Profile + Technical Proposal) will be accepted 
• Financial proposals must NOT be submitted at this stage 
• Late submissions may not be considered 

1. Confidentiality & Terms 

• All information provided by Zipline must be treated as confidential 
• Zipline reserves the right to accept or reject any proposal without obligation 

We appreciate your interest in partnering with Zipline Rwanda Ltd. and look forward to receiving your proposal.