Administrative Assistant to Managing Director

EXTERNAL RECRUITMENT

Background

As part of Rwanda’s ambitious long-term development plan to become a high-income country by 2050, we are transforming our financial sector through innovative initiatives. The Umurenge Savings and Credit Cooperatives (U-SACCOs), now consolidated into District SACCOs (D-SACCOs), play a pivotal role in creating inclusive financial systems across Rwanda. We are seeking an exceptional leader to drive this transformation forward.

IBAKWE SACCO GATSIBO refers to a District Savings and Credit Cooperative (D-SACCO) established following the consolidation of 14 Umurenge Savings and Credit Cooperative (USACCO’s) and now Ibakwe Sacco Gatsibo has 14branches operating within Gatsibo District, in accordance with the Government of Rwanda SACCO’s consolidation framework and under the supervision of the National Bank of Rwanda (BNR) IBAKWE SACCO GATSIBO is looking for qualified, competent, committed, proactive and self-motivated individual to occupy the following position.

• Administrative Assistant to Managing Director

Number of Position: 1

Reports to: Managing Director

Key Responsibilities

Under the supervision and guidance of the Managing Director:

• To work diligently on the assigned work on time and to produce results;
• To comply with the instructions of the employer or his/her representative;
• To comply with the laws, regulations and decisions of the Cooperative;
• To take good care of and oversee the equipment assigned to him/her in his/her work;
• To be at work and to respect working days and hours;
• To keep confidentiality of work;
• To deliver basic identification documents before starting work;
• To follow the principles and rules governing the perform of the Cooperative's business activities;
• Liaise the MD’s office with different department, branches and external partners;
• Provides administrative assist to the Managing Director ensure efficient operation;
• Arranges meetings and appointments for Managing Director and organizing his/her schedule;
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
• Archives reports and administrative documents (business plan etc.);
• Conducts research and prepares presentation on the market, IBAKWE SACCO GATSIBO positioning, competition etc;
• Prepares and monitors invoices;
• Prepares documents for meetings and takes accurate minutes of meetings;
• Develops and updates administrative systems to make them more efficient;
• Exhibits polite and professional communication via phone, e-mail, and mail;
• Perform any other tasks requested by Managing Director.

Qualification and Experience Requirements

• Minimum Advanced Level Certificate (A2) in Accounting, Secretarial Studies, Office Management, Business Administration, Computer Science, or any related field.
• Having a Bachelor’s degree in Business Administration, Economics, public affairs or any other related field is an added advantage
• At least three (3) years of administrative assistant experience.
• Excellent organization and time management skills and ability to multi-task and prioritize work.
• Very strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Fluency in spoken and written English. Knowledge of French is added advantage.

Advanced knowledge of MS Office including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

Application Procedure

Interested and qualified candidates are invited to submit their applications including:

• Application letter addressed to the Chairperson of BoD of IBAKWE SACCO GATSIBO;
• Updated Curriculum Vitae (CV);
• Copies of academic and professional certificates;
• Copy of National ID or Passport.

Please note that all required documents must be submitted ashard copies to IBAKWE SACCO GATSIBO Headquarters.Applications sent by email will not be considered.

Deadline for application: Deadline Date 14th/08/2026 at 5h:00 PM

Note: Only shortlisted candidates will be contacted.

Done at Gatsibo, on 31st, July, 2026

BUGINGO Abraham

Chairperson of BOD
IBAKWE SACCO GATSIBO