Tender for the Supply of Pyrethrin 2.19% Pesticide for the Control of Coffee Antestia Bug (Antestiopsis Spp.) in Rwanda

INVITATION TO BID (ITB)

TENDER FOR THE SUPPLY OF PYRETHRIN 2.19% PESTICIDE FOR THE CONTROL OF COFFEE ANTESTIA BUG (Antestiopsis spp.) IN RWANDA

The Coffee Exporters and Processors Association in Rwanda (CEPAR), through the CEPAR Fertilizer and Pesticide Fund, invites eligible and qualified bidders to submit sealed bids for the supply of 9,000 litres of Pyrethrin 2.19% pesticide in accordance with the technical specifications contained in the bidding document.

Tender Details

Quantity: 9,000 litres

Application Period: October 2026 (Season 2027A)

Delivery Date: On or before 30 September 2026

Delivery Terms: CIP Kigali (NAEB Warehouse, Gikondo)

• Transport, insurance, customs clearance, and delivery shall be borne by the supplier.
• Offloading shall be the responsibility of the supplier.

Payment Terms: 100% payment after successful delivery.

Bid Submission Deadline: 22 July 2026 at 10:00 AM

Documents Comprising the Bid

The bid shall include:

1. Bid Submission Letter signed and stamped.

2. Copy of a valid Trading License.

3. Original or certified copy of the Social Security Certificate (for local companies).

4. Detailed technical description demonstrating compliance with the specifications.

5. Written authorization or Power of Attorney authorizing the signatory.

6. Manufacturer's Authorization confirming:

• Availability of the pesticide (or estimated delivery date);
• Exact storage location (Country and Town of origin);
• Ability to deliver by 30 September 2026.
  The authorization shall be signed and stamped.

7. Financial Proposal in Rwandan Francs (RWF), clearly indicating All Taxes Inclusive (ATI) and signed and stamped.

8. Original or certified copy of an Independent Laboratory Certificate of Analysis.

9. Any additional supporting documents deemed relevant by the bidder.

Tender Fee

A non-refundable fee of RWF 20,000 shall be paid into:

Account No.: 00040-00652624-41

Account Name: CEPAR Fertilizer and Pesticide Fund

Bank: Bank of Kigali (BK)

Submission Address

The President of the Managing Committee

CEPAR Fertilizer and Pesticide Fund

NAEB Headquarters

Magerwa Road, Gikondo

Kigali, Rwanda

Bid Opening

Bid submission and opening will be conducted on 22 July 2026 at 10:00 AM at the CEPAR Office located at the NAEB Headquarters, Gikondo.

Late submissions shall not be accepted.

Done at Kigali, 14 July 2026

Oreste BARAGAHORANA

Chairperson of CEPAR