Planning, Monitoring Specialist

MINISTRY OF YOUTH AND ARTS (MINIYOUTH)

Post: 1
Status: Under Contract

Posted on: Oct 5, 2026
Deadline: Oct 13, 2026

EXAMS TO BE CONDUCTED

• Psychometric Test
• Written
• Oral

REPORTS TO

Permanent Secretary

JOB RESPONSIBILITIES

The Planning, Monitoring and Evaluation Specialist shall report to the Permanent Secretary and will be tasked with:

A. DESIGN PRODUCT, PROJECT AND POLICY FUNCTION

• evaluate the Ministry’s performance and advise Ministry's Officials on Products, Policies and Strategies that may be adopted to increase effectiveness and efficiency in fulfilling its mandate.
• track and participate in the formulation of policies, strategies and programmes of the Ministry.
• Consult with stakeholders and others on developing a range of project management related plans.
• Assess and advise on risks in relation to project activities.
• Carry out any other relevant tasks assigned by superiors.

B. PLANNING FUNCTION

• organize the formulation and preparation of the Ministry’s strategic plan, medium term plan, and annual action plan.
• guide the development of Periodical plans, strategies and programs to guide the Youth and Arts Sector.
• Liaise with the Ministry of Finance and Economic Planning on budgeting process and help with the preparation of the Ministry’s budget.
• Supervise staff in charge of planning and product development unit to make sure that they perform their duties perfectively and they grow professionally and achieve the objectives of the unit and the sector in general.
• create and propose project profile document and strategies for resource mobilization.

C. MONITORING AND EVALUATION FUNCTION

• organize the monitoring of implementation of the Ministry’s Annual Action Plan, Strategic Plan and Minister's Performance Contract.
• produce monthly, quarterly and annual activity reports and submit them to the supervisor.
• Design control and impact evaluation mechanisms for integrated projects.
• organize preparation of periodic performance reports.
• deliver technical assist on M&E processes within the Ministry.
• organize mid-year and annual performance reviews of the Ministry.
• track performance of Executive Agencies under the Ministry.
• Analyze data and evaluate the effectiveness of project activities.

QUALIFICATIONS

• Bachelor's Degree in Economics —3 Years of relevant experience
• Bachelors in Project Management —3 Years of relevant experience
• Master's in Economics —1 Years of relevant experience
• Bachelor's Degree in Public Policy —3 Years of relevant experience
• Master's Degree in Project Management —1 Years of relevant experience
• Bachelor's Degree in Management —3 Years of relevant experience
• Masters in Business Administration —1 Years of relevant experience
• Bachelor's Degree in Development Studies —3 Years of relevant experience
• Bachelor's Degree in Statistics —3 Years of relevant experience
• Bachelor's Degree in Monitoring & Evaluation —3 Years of relevant experience
• Master's Degree in Management —1 Years of relevant experience
• Master's Degree in Development Studies —1 Years of relevant experience
• Master's Degree in Statistics —1 Years of relevant experience
• Master's Degree in Monitoring & Evaluation —1 Years of relevant experience
• Bachelor's Degree in Applied Statistics —3 Years of relevant experience
• Master's Degree in Applied Statistics —1 Years of relevant experience
• Bachelor's Degree in Development Planning —3 Years of relevant experience
• Master's Degree in Development Planning —1 Years of relevant experience
• Bachelor's Degree in Finance —3 Years of relevant experience
• Master's Degree in Finance —1 Years of relevant experience
• Bachelor's Degree in Business Administration —3 Years of relevant experience

REQUIRED COMPETENCIES AND KEY TECHNICAL SKILLS

• Accountability
• Professionalism
• Commitment to continuous learning
• Resource management skills
• Decision making skills
• Time management skills
• Risk management skills
• Digital literacy skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
• Strategic planning and decision-making capabilities
• Knowledge of programs and project planning, monitoring & evaluation
• Knowledge of policy formulation and analysis
• Knowledge in application of results based management
• Knowledge of planning, strategy and policy formulation
• Knowledge of global, continental and regional development Agenda
• Problem solving skills
• High level of integrity, ethics and confidentiality
• Organizational Skills
• Team working Skills
• Excellent knowledge creativity and innovation
• Knowledge of Planning, budgeting and reporting framework, tools and systems
• Strong analytical skills
• Result oriented
• Knowledge of research, data analysis, and reporting

PSYCHOMETRIC LANGUAGES

English

PSYCHOMETRIC DOMAINS

• Critical thinking — Competence / Skills
• Decision making — Competence / Skills
• Analytical skills — Competence / Skills
• Time management — Competence / Skills
• Knowledge/Awareness — Behavior and attitude
• Awareness of their own abilities —Aptitude
• Assertiveness — Communication skills
• Clear and Effective Communication —Communication skills