Management Assistant

Exciting Job Opportunity: Management Assistant

Embassy of the Kingdom of the Netherlands in Kigali
Full-time position – 40 hours per week
Recruitment managed by Sandberg Ltd

The Embassy of the Kingdom of the Netherlands in Kigali is looking for an organised, proactive and service-oriented Management Assistant to assist the Ambassador, management team and other Embassy colleagues.

This is an exciting opportunity for a motivated professional who enjoys a varied role and is ready to deliver assist wherever needed. The position combines administrative assist, office coordination, communication, travel arrangements, meetings, events and other day-to-day Embassy activities.

The Embassy is looking for a hands-on person who takes initiative, follows tasks through and enjoys finding practical solutions in a professional and international working environment.

Main Responsibilities

The Management Assistant will:

• deliver administrative and practical assist to the Ambassador, management team and Embassy colleagues;
• oversee calendars, appointments, meetings, correspondence and incoming requests;
• track deadlines, priorities and follow-up actions;
• Draft emails, letters, meeting minutes, reports and other documents;
• Welcome visitors in a professional and service-minded manner;
• assist Embassy events, meetings and receptions, including practical and logistical arrangements;
• organize travel, transport, schedules, invitations and appointments;
• keep organised digital and physical filing systems;
• assist internal communication and coordination;
• manage confidential information with discretion;
• Assist with other administrative, organisational and practical tasks as required.

Candidate Profile

The ideal candidate:

• Is proactive, hands-on and willing to assist with different types of tasks;
• Is well organised and able to oversee several responsibilities at the same time;
• Has strong written and verbal communication skills;
• Pays close attention to detail;
• Takes responsibility and follows tasks through to completion;
• Can detect priorities and work independently;
• Has a strong service-oriented and client-focused mindset;
• Is confident and professional when interacting with colleagues, visitors and external partners;
• Has a positive attitude and shows team spirit;
• Is comfortable working in an international and multicultural setting;
• Demonstrates professionalism, integrity and discretion.

The position is open to qualified candidates regardless of gender. Candidates from different professional backgrounds are encouraged to apply.

Education and Experience

Applicants should have:

• A diploma, degree or relevant professional qualification in office administration, business administration, secretarial studies, executive assistance, communication or a related field;
• At least 4 years of relevant professional experience in administration, office assist, personal assistance, event coordination, customer service or a similar role;
• Experience supporting meetings, travel, events or logistical arrangements;
• Previous experience in an international, diplomatic, development or corporate environment is an advantage, but not required.

Language Requirements

Candidates should have an excellent command of written and spoken:

• English;
• Kinyarwanda;
• French.

Digital and Administrative Skills

Applicants should demonstrate:

• Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook;
• Strong email, calendar and document-management skills;
• The ability to produce clear and professionally presented documents;
• Strong attention to accuracy, formatting and detail;
• The ability to manage confidential information appropriately.

Employment Conditions

• Location: Embassy of the Kingdom of the Netherlands in Kigali;
• Working hours: 40 hours per week;
• Contract: One-year contract, with the possibility of extension;
• Starting date: By agreement;
• Salary: In accordance with the Embassy’s applicable salary scale and the successful candidate’s qualifications and experience.

How to Apply

Interested candidates should submit:

• A cover letter explaining their motivation and suitability for the position;
• A curriculum vitae;
• The names and contact details of 2–3 professional references.

Please do not submit diplomas or academic transcripts at this stage.

Applications must be submitted by email to Sandberg Ltd, an international recruitment company based in Rwanda and the recruitment partner of the Embassy of the Kingdom of the Netherlands.

Email: application@sandberg-ltd.com
Email subject: Management Assistant – Embassy of the Kingdom of the Netherlands, Kigali
Application deadline: 05 August 2026

Shortlisted candidates are expected to be contacted before15 August 2026. Only shortlisted candidates will be contacted.

The Embassy and Sandberg Ltd are committed to a fair, professional and confidential recruitment process. Personal data submitted as part of the application will be used solely for recruitment purposes and handled in accordance with applicable data-protection requirements.