HR, Procurement and Logistics Officer

Under the supervision and guidance of the Head of Finance & Administration:HR Functions:

• To work diligently on the assigned tasks on time and to produce results;
• To comply with the instructions of the employer or his/her representative;
• To take good care of and manage the equipment assigned to him/her in his/her work;
• To be at work and respect working days and hours;
• To maintain confidentiality of work;
•  To provide basic identification documents before starting work;
•  To follow the principles and rules governing the conduct of the Cooperative's business activities;
• Participates in the process of employee recruitment, selection, contracting and onboarding process of new employees;
• Compiles, manages and updates employee file;
• Issues and maintains the staff job profiles;
• Assisting in position and salary grading vis a vis job classification;
• Performs salary administration and other employees’ remunerations;
• Initiates and coordinates capacity development, performance management and appraisals;
• Checks regularly the correct execution of mission allowances and leave requests;
• Is responsible for occupational health and safety;
• Leads the process of disciplinary sanctioning and handling appeals against disciplinary sanctions;
• Is responsible for the job rotation and systematic career and succession management;
• Leads the conductions of difficult interviews with employees;
• Any other duty that does not conflict with the laws and regulations as requested by the Head of Finance & Administration or his/her superior authority.

Procurement and Logistics Functions:

• Plans and schedules the procurement of materials and services requested by the various departments and branches of the ...SACCO;
• Carries out local market research and procuring local supplies;
• Places procurement orders, follows shipment, forwarding and clearance and ascertain availability of transport for delivery to user;
• Ensures timely delivery of procurement orders; follows shipment, forwarding and clearance and ascertains availability of transport for delivery to users;
• Ensures that all supplies purchased/donated are received by Goods Receiving Note, are properly handled;
• Prepares tender documents and oversees procurement and tender processes;
• Executes procurement contract negotiation and forwarding of contract documents for approval and signature;
• Conducts quality control on supplies and materials received;
• Ensures that recording and control of stock items is adequately maintained to ensure that the MUHABURA SACCO BURERA does not suffer loss due to negligence or theft;
• Develops and ensures the efficient implementation of the procurement annual plan and overall procurement strategies using best procurement practices and approved policies;
• Informs the Procurement Committee and the Tender Committee about status in procurement and budget usage;
• Maintains a detailed inventory of stocks records including inflows and outflows of material;
• Responsible for sale and disposal of MUHABURA SACCO BURERA assets;

Conducts periodic assessment of supplier performance;

• Reports on indications of mis procurement;
• Is the first point of contact for suppliers;

Any other duty that does not conflict with the laws and regulations as requested by the Head of Finance & Administration or his/her superior authority.

Qualifications required:

• Bachelor’s degree in Procurement & Supplies Management, Management, Business Administration/Law or related field.
• Three (3) years of relevant experience in the areas relevant to supply chain management, procurement and logistics and related fields or a recognized qualification in procurement is preferable.
• Integrated knowledge and understanding of support services concepts, practices, systems, and procedures.
• Ability to interact and deal with people.

Planning, organizational, analytical and decision-making skills.

• Excellent people management skill.