Depot Fleet Officer

1. About Ecofleet Solutions Ltd.

Ecofleet Solutions Ltd is a government-owned company mandated to transform and modernize public transport service delivery in the City of Kigali. Its mission is to enhance efficiency, reliability, and accessibility of the transport system through data-driven planning, route optimization, fleet management, and close coordination with stakeholders. By setting and enforcing service standards, Ecofleet ensures that Kigali’s growing population has access to safe, reliable, and commuter-friendly transport services.

The company plays a strategic role in managing the city’s bus fleet, including planning renewals to keep a modern and efficient system, while embracing green mobility solutions such as electric buses to align with Rwanda’s climate goals. Technology underpins Ecofleet’s operations through intelligent transport systems (ITS), GPS tracking, digital performance dashboards, and automated inspections that enhance transparency and responsiveness. In addition, Ecofleet oversees shared transport infrastructure—depots, terminals, and bus stops—and manages a unified digital fare collection system that promotes cashless payments, standardizes fares, and ensures accountability. Together, these efforts position Ecofleet as a central driver of Kigali’s sustainable, smart, and integrated public transport future.

2. Purpose for Recruiting

Ecofleet Solutions Ltd is seeking competent, motivated, and results-oriented individuals to join its team across various departments and roles. A skilled and solution-driven workforce is essential to supporting Ecofleet’s vision of delivering efficient, reliable, and commuter-friendly public transport services in Kigali. By fostering talent that aligns with innovation, operational excellence, and sustainability, Ecofleet ensures its services remain responsive, resilient, and future-ready.

3. Required Staff

Job Title: Depot Fleet Officer (2)

Reports to: Fleet Coordinator 

Department: Operations

Location: Kigali, Rwanda

Job Type: Full-time

1. Role Summary

The Depot Fleet Officer at Ecofleet Solutions Ltd supports the daily operations of buses at the depot. The officer ensures buses are inspected, available, and deployed on time. The role involves close coordination with drivers, mechanics, and depot management to ensure smooth and safe service delivery according to plans and standards.

2. Scope of the Role

• Dispatch: Assist with daily bus dispatch from the depot to assigned routes.
• Readiness: Check and confirm the availability and readiness of each bus before departure.
• Maintenance Support: assist vehicle inspections and report any faults or delays.
• Coordination: Ensure proper communication between the depot, drivers, and operations staff.

3. Key Responsibilities

• track daily bus availability and ensure readiness for dispatch.
• Ensure daily bus inspections are completed (safety, cleanliness, etc.).
• Report technical faults and follow up with the garage or maintenance team.
• keep records of departures, returns, mileage, fuel, and downtimes.
• produce and submit daily fleet availability and performance reports.
• organize with drivers, mechanics, and depot staff for smooth operations.
• Report operational delays, security issues, or unauthorized bus use.
• track for theft and fuel misuse at the depot.

4. KPIs for Success

• Bus Readiness: High percentage of bus availability every day.
• Punctuality: Timely dispatch and return of buses.
• Operational Efficiency: Fewer delays caused by mechanical issues or cleaning.
• Reporting: Accurate and timely submission of bus activity logs.

5. Core Competencies & Skills

• Knowledge of daily fleet routines and depot operations.
• Ability to perform bus inspections and detect defects.
• Detail-oriented with strong record-keeping skills.
• Problem-solving skills to manage operational pressure.
• Basic computer skills (Excel, fleet logs, or tracking systems).

6. Minimum Qualifications & Experience

• Education: Diploma or certificate in Transport Management, Mechanics, Logistics, or a related field.
• Experience: 2+ years in Fleet operations/management, or depot work.
• Preferred: Familiarity with GPS systems and vehicle safety checks.

How to Apply

Interested candidates are invited to submit their applications via email to careers@ecofleet.rw.