Academic Registrar

JOB ADVERT

University of Kigali is Seeking Academic Registrar

Position Overview: University of Kigali is looking for a dynamic and experienced individual to fill the role of Academic Registrar. This senior leadership position will play a crucial role in shaping and promoting the university’s image.

An Academic Registrar (or University Registrar) is a senior higher education executive who manages the institution's academic administration. They oversee student records, course enrollment, graduation processes, and regulatory compliance. This role ensures the accuracy of degrees and upholds the university's academic policies

Key Responsibilities

• Academic Records & Data Management: Safeguards the integrity, confidentiality, and security of student academic records and data systems. 
• Registration & Scheduling: Manages the course registration process, class schedules, and room allocations. 
• Compliance & Governance: Ensures university policies comply with local and federal educational regulations. Often acts as the secretary for university academic boards. 
• Graduation & Commencement: Evaluates students' fulfillment of degree requirements and oversees graduation clearance. 
• Policy Development: Collaborates with faculty and deans to continually update and enforce academic regulations.

Typical Qualifications

• Education: A Master’s degree is typically required; a Ph.D. or equivalent terminal degree is heavily preferred for senior university registrar roles.
• Experience: Extensive leadership experience (often 5 to 10+ years) in higher education administration, enrollment management, or academic affairs.
• Knowledge in Enterprise Resource Planning (ERP)

Key Skills:

1. Administrative Skills: Ability to oversee student records, student information systems and academic schedules, and data security.
2. Attention to Detail: Ensuring accuracy in transcripts, enrollment data in compliance with the UoK regulations.
3. Management: Supervising staff, coordinating across departments, and guiding policy implementation.

Application Requirements:

Your application should include relevant documents and details showcasing your qualifications and experience:

• A cover letter summarizing relevant experience in the position; 
• A comprehensive CV;
• Certified copies of Academic Certificates;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact;

All applications should be addressed to the Vice Chancellor and submitted to recruitment@uok.ac.rw not later than 8th August, 2026. Hard copies will not be considered.

No application will be considered after the closing date. Only qualified candidates will be contacted.

Done at Kigali, July 24th 2026

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Prof. George Kimathi

Vice-Chancellor

University of Kigali