Tender Notice for Procurement of Transport Equipment (Bicycles) for Young Farmer Groups Supported by the SHORA NEZAProject

TENDER NOTICE

Tender Title: Procurement of transport equipment (bicycles) for Young Farmer Groups supported by the SHORA NEZA Project.

1. Brief description of DUHAMIC-ADRI

DUHAMIC -ADRI is a non-profit organization located in Kigali, the capital city of Rwanda, in Kicukiro District, Niboye Sector. Officially operating in Rwanda since 12th July 1985.

Mission: Supporting integrated initiatives for Holistic Development of Rural Population in their struggle for self-reliance’

Vision: A rural world tasked with its self-socio-economic development

Core Values: Integrity, Professionalism, Transparency

2. Introduction of SHORANEZA Project 

The SHORA NEZA is a Project implemented by DUHAMIC-ADRI in partnership with World Food Program (WFP)with fundings fromMastercard foundation, in Southern and Western Provinces of Rwanda aiming to create new and strengthen existing employment opportunities for young males and females with the age range of 18 to 35 years old through strengthening food systems, while considering their different needs, through strengthened, interlinked, and efficient agricultural value chains. 

3. Purpose of the tender

The purpose of this tender is to procure transport equipment (Bicycles) for 139 Young Farmer Groups (YFGs) operating across 15 districts in the Southern and Western Provinces of Rwanda, under the SHORA NEZA Project.

4. Scope of work

The scope of this tender is the supply and delivery of bicycles. The required quantities and detailed technical specifications are provided in the tables below, which shall also serve as the financial proposal (quotation) templates to be completed by the bidders.

Distribution of bicycles to Districts

5. Required Documents for Submission

• RDB certificate 
• A valid RSSB clearance certificate
• A valid tax clearance certificate issued by RRA.
• Proof of use of the Electronic Billing Machine (EBM) (An invoice submitted in the past or EBM usage certificate).
• Commitment letter to deliver within 5 working days starting from the day of contract signing/receiving purchase order.
• A credit line or a formal letter of commitment (Promise) issued by a recognized bank or any other authorized financial institution, confirming the availability of a minimum credit facility of 30,000,000 Rwf specifically obtained for the purpose of this tender.
• Financial proposal including transport cost and all applicable taxes to mentioned districts and all applicable taxes

All the above documents are mandatory; failure to submit any of them will result in automatic disqualification.

Note:

• Prior to full delivery, the successful bidder shall submit one bicycle sample to DUHAMIC-ADRI's Head Office for inspection and approval. Full delivery shall only proceed upon confirmation of sample approval by DUHAMIC-ADRI. 
• Any items delivered that do not conform to the required technical specifications shall be rejected, failure to replace rejected items within the agreed timeframe shall result in the cancellation of the contract and the award of the tender to the next-ranked bidder(s).
• The financial proposal (quotation) shall be inclusive of all applicable taxes and transportation costs to the delivery points specified in this tender.
• Prior to contracting, DUHAMIC-ADRI may perform a vetting process to the successful bidders to ensure compliance with anti-terrorism and other regulatory requirements.
• DUHAMIC-ADRI reserves the right to perform due diligence on all references (Certificates of good completion) submitted by the bidder. If any reference is found to be unauthentic, the bidder shall be immediately disqualified. The same applies to all administrative documents, including but not limited to valid Tax Clearance and RSSB Clearance certificates.
• Bidders who are blacklisted by RPPA are not eligible to participate in this tender. DUHAMIC-ADRI reserves the right to reject such bids.
• Women-, youth-, and persons-with-disabilities–led companies that meet the required conditions and qualifications are encouraged to apply.

6. Bid submission

The bid documents shall be submitted in a sealed envelope to the DUHAMIC-ADRI Head Office located at Kicukiro /Niboye no later than Friday, July 17, 2026, at 11: 00 AM and the opening session at 11:30AM (only hard copies will be accepted). Clearly indicate your company name on the envelope and the title of the tender’’Procurement of transport equipment (bicycles) for Young Farmer Groups supported by the SHORA NEZA Project’’

7. Safeguarding clause

Safeguarding and protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility who works directly or indirectly with DUHAMIC-ADRI services delivery and operations. All DUHAMIC-ADRI staff and affiliates, including volunteers and Suppliers; sub-Suppliers’ staff and implementing partners are required to adhere to DUHAMIC-ADRI’s full safeguarding and protection policy procedures and the separate Code of perform that always values principles of PSEA.

DUHAMIC-ADRI has a zero tolerance to Sexual Exploitation and any other form of abuse. Child and vulnerable abuse, exploitation, harassment, discrimination, and human trafficking are strongly prohibited behaviors. All implementing partners/suppliers who are contracting with DUHAMIC-ADRI must adhere to DUHAMIC-ADRI’s full safeguarding and protection policy in addition to the code of perform. 

By applying to this tender, the supplier, is committed to denounce and to report any safeguarding issues or fraud face to face or at the reporting email for safeguarding issues at” feedback@duhamic.org.rw ”, Toll Free: 8470 and telephone number: 0788305329 without delays.

By applying to this tender as a supplier, I understand that DUHAMIC-ADRI has the right to ensure 100% compliance with safeguarding and protection policies via spot checks or any other form of control mechanisms. If my business isn’t compliant, DUHAMIC-ADRI will take appropriate measures or immediately stop the contract of financial assist depending on the nature and severity of the safeguarding incident detected.

8. Data Protection and Confidentiality

The successful bidder shall comply with all applicable data protection and privacy laws in force in the Republic of Rwanda, including Law No. 058/2021 relating to the protection of personal data and privacy. Any personal data, confidential information, or organizational records accessed during contract execution shall be used solely for the purposes of performing the contract, kept strictly confidential, and protected against unauthorized access, disclosure, loss, or misuse. Such data shall not be shared with third parties without prior written authorization from DUHAMIC-ADRI, and any actual or suspected data breach shall be reported immediately.

Thank you for expressing interest in working with DUHAMIC-ADRI.

Done at Kigali July 13, 2026

MUHIGIRWA Benjamin

Executive Secretary