Procurement Officer

RWANDA ULTIMATE GOLF COURSE LTD COMPANY CODE: 109031590 

Job Description 

Title : Procurement Officer 

Reports to : Procurement Manager 

Job Purpose 

Rwanda Ultimate Golf Course is a private company created to position Rwanda as Africa's best golfing destination and one of the best in the world. The first project of Rwanda Ultimate Golf Course to reach this goal is the Kigali Golf Resort & Villas. The golf course is a real estate masterpiece designed by the world-famous Gary Player. The facility will also include a five-star Clubhouse and other amenities.

The Procurement Officer will help with executing day-to-day procurement activities to ensure efficient acquisition of goods, works, and services for all departments at RUGC. This role supports supplier sourcing, documentation, and coordination, ensuring timely and compliant purchasing processes that align with the company’s quality and budgetary requirements. 

Key accountabilities

• Receive, evaluate, and process purchase requests from departments in line with approved budgets and specifications. 
• Solicit quotations from approved suppliers and help with bid analysis. 
• produce purchase orders and ensure timely approvals and deliveries. 
• Follow up with vendors to ensure timely and accurate fulfillment of orders. 
• keep communication with suppliers regarding pricing, delivery timelines, and product specifications. 
• help with identifying new suppliers and updating the vendor database. 
• help with evaluating supplier performance and ensuring compliance with RUGC standards. 
• keep accurate procurement records including purchase requests, quotations, approvals, and delivery notes. 
• Ensure all procurement activities are properly documented and filed. 
• assist preparation of reports and audits as needed. 
• Work closely with the Stores and Finance departments to reconcile orders, deliveries, and payments. 
• make sure that procurement supports cost efficiency without compromising quality. 
• Participate in periodic stock verification and supplier performance reviews. 
• Ensure all procurement activities comply with RUGC’s internal control policies and procedures. 
• keep confidentiality and integrity in all procurement dealings.

RWANDA ULTIMATE GOLF COURSE LTD COMPANY CODE: 109031590 

• Liaise with Finance and relevant departments to facilitate timely supplier payments and resolve procurement discrepancies. 

Experience and Qualifications 

• Bachelor’s degree in Procurement/Purchasing, Supply Chain/Supply Management, Logistics Management, Business Administration/Management, or a related field, 
• Minimum 3 years of experience in procurement, preferably in hospitality or resort operations. 
• Familiarity with procurement and inventory management systems such asMC/Material Control or ERP platforms. 
• Good knowledge of sourcing procedures, vendor management, and purchasing ethics. 

Accountability and Ethical Standards 

The Procurement Officer shall keep high standards of integrity, confidentiality, impartiality, transparency, professionalism, and accountability. The Officer shall avoid conflicts of interest and make sure that all procurement processes are conducted fairly, efficiently, and in accordance with RUGC policies, procedures, and approved standards. 

Personal Skills and General Competencies 

• Strong attention to detail and accuracy 
• Ability to communicate clearly and professionally. 
• Time management and ability to multitask in a fast-paced environment. 
• High level of accountability, integrity, confidentiality, and attention to detail. 
• Good computer skills, including proficiency in Microsoft Office and ERP systems (Excel, Word, and procurement systems). 

How to Apply

• The deadline for submitting applications is Friday,October 09, 2026, at 17:00 hrs Kigali time. 
• All Candidates should send their application documents tohr@kigaligolf.rw  with the subject line " Procurement Officer Position." 
• Only selected candidates for Written/ Or interview will be contacted.