Lead Trainer

TERMS OF REFERENCE · INDIVIDUAL CONSULTANCY

guide Trainer, LFA Academy

Six-month consultancy · October 2026 to March 2027 · Kicukiro, Kigali, Rwanda

This consultancy may guide to a full-time position.

1. BACKGROUND

Lifestyle Fitness Africa (LFA) is a Rwandan fitness and wellness centre based in Kicukiro, Kigali. Since 2020, LFA has been building a growing fitness community that supports members, athletes, teams and partners through professional training, wellness services and an inclusive environment where everyone belongs.

LFA Academy is LFA’s dedicated fitness training institution, providing employment-focused training for the next generation of fitness professionals in Rwanda.

The Academy’s qualification pathway runs from Level 2 Gym and Group Exercise Instructor through to Level 6 Club Manager and Tutor-Assessor-IQA. It is designed to align with Rwanda’s TVET framework and is mapped against recognised international benchmarks.

The Academy is now expanding its training team and is seeking an experienced guide Trainer, engaged as an individual consultant for six months, to help deliver high-quality, industry-relevant education and set the technical standard for the Academy’s programmes.

2. OBJECTIVE OF THE ASSIGNMENT

The consultant will assist the planning, coordination and growth of LFA Academy. Specifically, the consultant will set the technical standards for every qualification the Academy delivers, build the physical and operational systems needed to run the Academy, and shape the learning experience for every student.

3. SCOPE OF WORK

The assignment covers five workstreams. The shares of effort are indicative.

4. DELIVERABLES AND TIMELINE

Deliverables and dates are indicative and will be confirmed in the inception work plan.

5. REPORTING AND WORKING ARRANGEMENTS

• The consultant reports to the Management of LFA Academy and works closely with LFA’s team.
• Training and assessments take place at LFA Fitness Center in Kicukiro, Kigali. Partner engagement may require occasional travel within Rwanda.
• The consultant organises their own working methods to deliver the agreed outputs, in line with the approved work plan and the Academy’s training calendar.

6. REQUIRED QUALIFICATIONS AND EXPERIENCE

• Fitness qualification: minimum Level 3 Personal Trainer certificate, such as ICREPs, EREPS, NASM-CPT, ACSM or equivalent. A Level 4 or Level 5 specialism is preferred.
• Assessment or IQA credential: recognised assessor qualification or equivalent hands-on experience. A formal IQA qualification is an advantage.
• Experience: at least 5 years delivering accredited fitness or vocational training, with demonstrated curriculum-design and team-leadership experience.
• Regulatory and operational literacy: comfortable with accreditation documentation, including RTB, MINISPORTS, ICREPs and EREPS, and with equipment, facility planning and procurement.
• Business development: able to build business-to-business partnerships and represent the Academy publicly.
• Languages: fluency in English and Kinyarwanda is required, as training, assessment and partner engagement are conducted in both languages. French is an advantage.

7. CORE COMPETENCIES

8. CONTRACT TERMS

• Nature of contract: individual consultancy (service) contract for the period stated above, not an employment contract.
• Fees and payment: the consultant proposes an all-inclusive daily fee in Rwandan francs (RWF). Payment is made monthly against an invoice and an approved monthly report.
• Tax: the consultant is tasked with their own tax obligations and must hold a valid Taxpayer Identification Number (TIN) issued by the Rwanda Revenue Authority. LFA will withhold tax at source where required by Rwandan income tax law.
• Work authorisation: non-Rwandan candidates must hold, or be able to obtain before the start date, the authorisation required to work in Rwanda.
• Intellectual property and confidentiality: all materials produced under the assignment, including curricula, assessment tools, templates and plans, become the property of LFA. The consultant keeps LFA and learner information confidential.
• Possible full-time position: subject to performance and LFA’s business needs, the consultancy may guide to an offer of a full-time position. This is a possibility, not a commitment. Any employment would be under a separate written employment contract in accordance with Law No. 66/2018 of 30/08/2018 regulating labour in Rwanda, as amended.
• LFA reserves the right to cancel this call or not to award the contract.

9. HOW TO APPLY

Send your application by email to lifestylegym912@gmail.com, addressed to the Managing Director, LFA Academy, by Wednesday, 23 September 2026 at 17:00 (Kigali time). Use the subject line “Application - LFA Academy guide Trainer” and, where possible, combine all documents into a single PDF.

Your application should include:

• A current CV, maximum 2 pages, with full details of fitness qualifications, assessment credentials and relevant experience.
• A cover letter, maximum 1 page, addressing the essential requirements and explaining your motivation for LFA’s mission.
• A short technical note, maximum 2 pages, outlining how you would approach the assignment, including your priorities for the first 90 days.
• A financial proposal stating your all-inclusive daily fee in RWF and whether VAT applies.
• Copies of relevant fitness, assessment, IQA and BLS-AED certificates.
• Contact details for two professional referees, with at least one from a fitness-education or TVET context.

Please do not include your national ID number, photograph, date of birth, marital status or health information; these are not needed at this stage. Late applications will not be considered, and incomplete applications may not be considered.

10. SELECTION PROCESS

• Applications are screened against the required qualifications and experience.
• Shortlisted candidates are invited to a structured competency interview with the Founder or Managing Director and a 45-minute practical teaching demonstration. The demonstration topic is assigned in advance.
• Final selection considers qualifications and experience, the interview and teaching demonstration, and the financial proposal. References and certificates of the preferred candidate are verified before contracting.
• Only shortlisted candidates will be contacted.

Indicative timeline

11. EQUAL OPPORTUNITY, YOUR DATA AND FRAUD WARNING

Equal opportunity

LFA selects on merit and does not discriminate on any ground prohibited by the Constitution of Rwanda or Law No. 66/2018 regulating labour in Rwanda. Women and persons with disabilities are strongly encouraged to apply. Reasonable adjustments to the interview or teaching demonstration are available on request. In line with Law No. 01/2007 relating to the protection of persons with disabilities, where candidates are equally ranked, preference is given to a candidate with a disability.

Your personal data

LFA processes your personal data only to assess your application, in accordance with Law No. 058/2021 of 13/10/2021 relating to the protection of personal data and privacy. Only those involved in the selection see your application, which is received through an email service that may store data outside Rwanda. If you are not selected, your data is deleted within six months of the end of this recruitment, unless you agree that we keep it for future opportunities. To access, correct or delete your data, write to lifestylegym912@gmail.com.

Fraud warning

LFA never charges a fee at any stage of recruitment and does not use intermediaries. Report any request for payment to lifestylegym912@gmail.com.

Application deadline: Wednesday, 23 September 2026 at 17:00 (Kigali time)