EXPRESSION OF INTEREST (EOI)

INVITATION FOR PRE-QUALIFICATION OF SUPPLIERS FOR CONSTRUCTION MATERIALS IN RWANDA

Reference No: 002/EOI/2026

Issue Date: 12/06/2026

Submission Deadline: 03/07/2026

1. Background

Fika (Formerly Bridges to Prosperity) is a non-profit organization that has been operating in Rwanda for the past 11 years, implementing rural infrastructure projects across Rwanda, including the construction of pedestrian trail bridges as well as stone arch bridges that enhance access to schools, health facilities, markets, and economic opportunities as well as Stone arch brides.

Since commencing operations in Rwanda, Fika has successfully constructed more than 260 pedestrian trail bridges and stone arch bridges across the country. Through these projects, Fika has collaborated with a diverse range of construction material suppliers, transporters, and service providers to assist project implementation in all the districts across Rwanda.

2. Purpose of this Expression of Interest (EOI)

The purpose of this EOI is to detect, evaluate, and establish a broad pool of capable suppliers who can assist the implementation of bridge construction projects in districts where Fika is currently operating and in locations where future projects may be implemented. Pre-qualified suppliers will be included in Fika's supplier database and may be invited to participate in future procurement opportunities, subject to fika’s project requirements and procurement procedures.

To assist the successful implementation of these projects in all districts of Rwanda, Fika invites local qualified and experienced suppliers to submit Expressions of Interest for the supply of the following construction materials and related services across all the districts in Rwanda.

3. Categories for pre-qualification

1. Trees (different Sizes)

2. Timbers (Different Sizes)

3. Cement (Cimerwa brand)

4. River Sand

5. Stones/Hardcore (Small and Big size)

6. Aggregate (Hand & Machine Crushed)

7. Murram

Interested suppliers may apply for one or more of the above categories and Suppliers are encouraged to indicate all districts where they can supply materials. This exercise aims to establish and update a database of pre-qualified suppliers who may be invited to participate in future procurement opportunities.

Please note that Submission of an Expression of Interest does not constitute a guarantee of business engagement.

4. Eligibility Requirements

A) Interested suppliers shall submit the following administrative documents:

Ø Company Profile Including: Company background, Physical address, Contact Person, Telephone numbers, Email addresses, District(s) of operation and Number of years in business)

Ø Valid Certificate of Registration issued by RDB

Ø Tax Identification Number (TIN)

Ø Valid Tax Clearance Certificate

B. Experience

deliver evidence of supplying similar materials within the last two years

ü At least two references from previous clients. This should be either; Copies of contracts, purchase orders, or completion certificates (where available)

D. Banking Information

· Bank name

· Account name & Account number

· Promissory note from your bank Indicating that they can give you a credit facility of at least 10Million

5. Evaluation Criteria

Applications will be evaluated based on:

Criteria Weight

§ Administrative & Legal compliance 20%

§ Relevant experience 40%

§ Financial stability 40%

Only suppliers meeting the minimum qualification requirements will be included in the pre-qualified supplier database.

6. District Coverage

Applicants should clearly indicate the district(s) where they operate and can reliably supply materials, and Preference will be given to suppliers located close to project implementation sites to enhance delivery efficiency and reduce transportation costs.

7. Submission Instructions

Interested suppliers should submit their applications electronically to the email below:

Email: procurement@fika.org

Subject Line:

"EOI – Pre-Qualification of Suppliers for Construction Materials – [Supplier Name]

Applications must be received no later than:

Date: 3/7/2026

Time: 11:59PM

Late submissions may not be considered.

8. Important Notice

Fika reserves the right to:

· Accept or reject any application.

· Request additional information.

· perform site visits and verification exercises.

· Not award any contract because of this EOI.

No reimbursement shall be made for costs incurred in preparing or submitting applications and We encourage applications from suppliers across all districts of Rwanda, including women-owned, youth-owned, and locally based enterprises.

Eng. Lind BIHIRE

Rwanda Program Director