Terms of Reference (TOR) – Finance Manager

Position: Finance Manager

Reports to: Academy Manager

Key Relationships: Regional Finance Manager – Rwanda/Malawi

Location: African Conservation Academy - Akagera National Park

Contract: Full-time

Job Overview 

African Parks is seeking a dynamic and experienced Finance Manager to deliver financial management assist for the African Conservation Academy being developed in Akagera National Park, Rwanda. This individual will be accountable for the administration of all financial, treasury, procurement and accounting activities of the Academy, in accordance with African Parks policies and in compliance with fiscal, legal and statutory requirements of the host country. Strong leadership and financial expertise are essential.

Job Description

Key Responsibilities 

ACCOUNITNG AND REPORTING

• keep full reconciliation of all balance sheet accounts in accordance with financial reporting standards.
• Deliver structured feedback and assist to ensure all financial transactions are recorded with precision and completeness as well as offer ongoing guidance and oversight to accounts personnel to uphold the accuracy and integrity of financial records.
• Facilitate the timely preparation and dissemination of financial reports to meet the expectations of Donors, Government entities and APN.
• Generate timely financial performance reports and facilitate informed dialogue with the heads of department to ensure fiscal accountability and drive operational alignment.
• Oversee and optimize the organizations income collection to maximize revenue realization and accurate revenue capture.
• keep regular reconciliation of cash and bank accounts to verify alignment with recorded transactions.
• Supervise monthly and yearly closing processes.

DONOR MANAGEMENT

• Ensure proper utilization of donor resources through budget tracking and variance analysis.
• track incoming funds and reconcile donor receipts with grant agreements and bank statements.
• organize with FRM to align donor budgets with operational plans and strategic priorities.

TAX FILING AND REPORTING

• Submission of all relevant tax returns in accordance with statutory requirements.
• keep accurate records of tax filings and payments.

DUE DELIGENCE AND AUDIT

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  • Assess the effectiveness of internal controls and risk management systems.
  • organize external audits, produce draft financial statements and necessary notes, and draft responses to audit management letters.
  • Ensure the closure and resolution of audit findings.
• Verify compliance with concession agreements and assess the financial accuracy and completeness of concessionaire reporting.

PAYROLL

• Compliance Management: Ensure adherence to labour laws, tax regulations, pension schemes and organize with HR for updates on employee date
• Risk Management: detect and mitigate risks related to payroll fraud, errors and data breaches
• evaluate and sign off monthly payroll.

FIXED ASSET MANAGEMENT

• To oversee asset acquisition, utilization, depreciation and disposal in compliance with financial and regulatory standards
• Verification and Tagging: organize physical verification and tagging of assets to confirm existence and condition.
• Disposal oversight: oversee asset disposal processes, ensuring proper authorization, documentation and accounting treatment 

 PLANNING, BUDGETING AND FORECASTING

• organize the annual budgeting cycle.
• produce rolling forecasts based on actual performance market trends and funding scenarios.

TREASURY AND CASH MANAGEMENT

• track daily cash positions and ensure sufficient liquidation for operational needs.
• oversee relations with financial institutions and oversee bank account administration.
• evaluate and authorize fund transfers, deposits and withdrawals.

STORES AND INVENTORY MANAGEMENT

• Supervise the stores department, ensuring accurate records and integrity of the management system.
• Oversee inflow and outflow of material, with proper documentation for receipts, stock issued and transferred.
• execute inventory controls, including regular stock counts, reconciliations and timely variance reporting.
• Ensure compliance of stores processes with procurement, finance and audit requirements including correct inventory valuation.

PROCUREMENT MANAGEMENT 

• deliver oversight of Academy procurement, ensuring compliance with AP policies, donor requirements and statutory regulations.
• Oversee tenders, supplier evaluations, contracts. And purchasing documentation to guarantee transparency, value for money and audit readiness.
• track the procurement plan against budget and operational priorities to ensure timely delivery of goods and services.
• Strengthen controls to minimize fraud, unauthorize purchases, and non-compliance.
• Promote accountability to reduce wastage, losses and mismanagement of park materials

FINANCE STAFF SUPERSVISON AND CAPACITY DEVELOPMENT

• guide and supervise finance personnel accountants, procurement officer, stores staff, cashier.
• Delegate tasks with clear responsibilities and proper segregation of duties.
• oversee performance and deliver training to build skilled, motivated team.
• Promote integrity, transparency and accountability within the finance unit.

REQUIREMENTS 

• Bachelor’s degree in accounting/finance (master’s an advantage).
• Professional accounting qualification preferred (e.g., ACCA, CIMA, CA).
• Minimum 5 years’ experience in financial management, preferably within the NGO, conservation, or donor-funded sector.
• Proven experience in audit preparation and management.
• Strong knowledge of IFRS, donor compliance requirements, and statutory/tax obligations.
• Strong budgeting, forecasting, and financial analysis skills.
• Ability to oversee multiple priorities and work under tight deadlines.
• Proficiency in financial systems (e.g., Serenic) and advanced Excel skills.
• Strong interpersonal skills with demonstrated team leadership and mentorship capabilities.
• Attention to detail and accuracy
• High level of confidentiality and integrity
• Good verbal communication skills. Must be fluent in English. 
• Highly organized, responsible, self-motivated and able to take initiative. 
• Willing and able to relocate to Akagera National Park. 

Work Level

Middle Management

Job Type

Contract

Salary

Market Related

Location

Akagera National Park

How to Apply 

Interested candidate should submitted their applictaionno later than 29th June 2026. Please click on the “Apply” button to complete your application