Project Coordinator

Africa-Europe Digital Innovation Bridge (AEDIB) Project

Location: Kigali, Rwanda
Contract Type: Full-time, Fixed-Term Contract
Contract Duration: 1 year (renewable subject to performance and project funding)
Reports to: Team Leader

Join a Landmark Africa-Europe Digital Transformation Initiative

About Expertise France

Expertise France is the French public agency for international technical cooperation. Operating in more than 145 countries and managing over 400 projects worldwide, Expertise France supports governments, institutions, and development partners in designing and implementing sustainable solutions that strengthen public policies and drive inclusive development.

About AEDIB Project

We are currently seeking an experienced and dynamic Project Coordinator to assist the implementation of the Africa-Europe Digital Innovation Bridge (AEDIB), a flagship regional initiative promoting digital transformation, innovation, entrepreneurship, and green transition across Africa. The project is jointly implemented by a consortium of six European development agencies and Smart Africa and is financed by five European donors. Expertise France leads the consortium and hosts the Project Management Unit (PMU) in Kigali, Rwanda. This is a unique opportunity to contribute to one of the most ambitious digital innovation programmes connecting Africa and Europe while working within a highly international and multicultural environment.

About the Role

The Project Coordinator will play a central role in supporting the Team Leader in the overall management, coordination, financial oversight, and operational delivery of the AEDIB Project. The successful candidate will help ensure the effective implementation of project activities, compliance with donor requirements, sound financial management, and smooth coordination among consortium partners.

Key Responsibilities

• Project Management & Compliance assist

Consortium-Level Responsibilities: The role ensures overall compliance, coordination, and financial integrity across all consortium partners in line with EU regulations and contractual obligations.

• make sure that all project implementation activities across the consortium comply fully with EU regulations, contractual requirements, and donor guidelines. 
• track grant expenditures across all consortium members to ensure alignment with approved budgets and eligibility rules. 
• evaluate, validate, and consolidate financial reporting submitted by consortium partners to ensure accuracy, completeness, and compliance. 
• Work closely with financial management teams across consortium organizations to strengthen sound financial management practices and ensure consistency in reporting and expenditure tracking. 
• assist the preparation, evaluate, and formalization of revisions, amendments, or addenda to the Multi-Partner Contribution Agreement (MPCA), ensuring compliance with donor requirements. 
• make sure that all internal procedures are consistently respected across the consortium and that the project manual of procedures is regularly updated, maintained, and aligned with operational realities and donor expectations. 
• Contribute to the drafting, consolidation, and quality evaluate of annual work plans and narrative reports, ensuring coherence across consortium inputs and alignment with project objectives.
• Expertise France Internal Project Management Responsibilities

The role ensures effective planning, budget control, and operational execution of Expertise France activities within the project.

• guide and ensure effective project planning and budget implementation for Expertise France activities, in alignment with donor requirements, including: Cash flow forecasting, Budget planning aligned with operational priorities, Monitoring of financial milestones and implementation progress.
• evaluate monthly and periodic budget follow-up reports prepared by the Project assist Unit before submission, ensuring accuracy and completeness. 
• detect, communicate, and follow up on required accounting corrections in collaboration with the Project assist Unit. 
• Ensure proper allocation of expenditures across budget lines in line with eligibility rules and internal controls.
• assist internal and external audit processes by providing required documentation, explanations, and financial records in a timely manner.
• Procurement Coordination

The role ensures transparent, compliant, and efficient procurement processes aligned with organizational and donor requirements.

• organize all procurement activities related to the project in collaboration with the Project assist Unit Procurement team. 
• produce, update, and keep the Project Procurement Plan, ensuring it reflects current operational needs, budget availability, and implementation timelines. 
• Participate in periodic reviews of the Procurement Plan to ensure accuracy, relevance, and alignment with budget planning and operational constraints. 
• keep and continuously update the procurement tracking system to ensure visibility of all procurement processes, timelines, and status updates. 
• Participate in supplier and consultant selection processes and evaluation committees when required, ensuring transparency, fairness, and compliance with procurement procedures. 
• Follow the execution of the procurement contracts until payment 
• Participate in the deliverables evaluate before submission to the team leader validation
• Ensure procurement activities comply with internal policies, donor regulations, and best practices in value-for-money principles.
• Coordination of Consortium Activities

The role ensures effective coordination, communication, and monitoring across all governance and implementation structures of the consortium.

• assist the preparation and organization of Steering Committee meetings and Operational Committee meetings, ensuring timely coordination and quality documentation. 
• Draft accurate and comprehensive minutes for all coordination meetings, including: Project Management Unit (PMU) meetings, Cross-SO (Specific Objective) coordination meetings, Steering Committees and Operational Committees.
• keep and regularly update project dashboards, monitoring tools, and performance tracking systems to ensure real-time visibility of project progress. 
• Streamline internal communication processes and coordination modalities to ensure efficient information flow between consortium members, project teams, and stakeholders.
• Administrative & Logistical Management

The role provides essential administrative, logistical, and operational assist to ensure smooth project functioning.

• assist the overall functioning of the Project Management Unit (PMU) and Expertise France staff through effective administrative coordination. 
• oversee project documentation systems, ensuring proper filing, organization, and archiving of all project-related documents on Wimi and SharePoint platforms. 
• evaluate and submit documents for signature after verifying compliance, accuracy, and completeness, and ensure timely follow-up on approvals and signatures. 
• organize travel arrangements, logistical planning, and organization of events including workshops, field missions, trainings, and committee meetings, in collaboration with relevant Project assist Unit members. 
• Serve as the focal point for supplier coordination, including: Monitoring service delivery performance, verifying accuracy of supplier invoices, Ensuring all required supporting documentation is complete and compliant before submission for payment processing.

Job Requirements

Education Qualifications and Professional Experience

• Master's degree in Project Management, Business Administration, Economics, Finance, International Development, Public Administration, Management, or a related field. 
• A Bachelor's degree in the above disciplines combined with substantial relevant experience may be considered. 
• Professional certification in Project Management (PMP, PRINCE2, PMI, or equivalent) is an added advantage.
• Minimum of 7 years of progressively responsible professional experience in project management, programme coordination, administration, finance, grants management, or operations management.
• At least 5 years of experience managing or coordinating donor-funded development projects, preferably financed by the European Union or other international donors.
• Proven experience in financial monitoring, budget management, procurement processes, and contract administration.
• Demonstrated experience coordinating multiple stakeholders, partners, and implementing organizations within complex projects or consortiums.
• Experience supporting audits, financial reporting, and compliance monitoring.
• Experience organizing high-level meetings, workshops, missions, and governance committees.
• Previous experience in digital transformation, innovation ecosystems, entrepreneurship, private sector development, or international cooperation programmes would be a plus.
• Experience working in multicultural and international environments is highly preferred.
• Ability to work in Rwanda (no relocation package provided)

Technical Competencies and Core Competencies

• Strong understanding of EU grant management rules, donor compliance requirements, and project implementation procedures. 
• Solid knowledge of project cycle management, results-based management, and monitoring frameworks. 
• Strong financial management and budget monitoring skills. 
• Good understanding of procurement procedures and contract management. 
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). 
• Experience using project management and collaboration platforms such as SharePoint, Wimi, Teams, or similar tools. 
• Ability to analyse financial and operational data and produce management reports
• Excellent planning, organization, and coordination skills. 
• Strong analytical and problem-solving abilities.
•  High attention to details, strong interpersonal and stakeholder management skills. 
• Strong communication and report-writing skills. 
• Ability to work independently while maintaining effective teamwork. 
• Strong sense of accountability, integrity, and professionalism.Adaptability and flexibility in a fast-paced and evolving project environment.
• Excellent written and spoken English (mandatory).
• Good French is highly desirable.
• Ability to build collaborative relationships with partners, donors, consultants, and project teams.
• Results-oriented with a strong focus on delivering project objectives within deadlines and budget constraints.

Why Join Expertise France?

• Contribute to a high-impact regional programme shaping Africa's digital future.
• Work alongside leading African and European institutions and experts.
• Gain exposure to complex multi-country and multi-donor programme management.
• create your professional expertise within a recognised international organisation.
• Be part of a collaborative, multicultural, and inclusive working environment.

How to Apply

Interested and qualified candidates should submit 1page Cover letter, and updated CV (maximum three pages) and names, title and contacts of three professional referees, to include most recent or current employer/supervisor (all in/as one document) - via email only to the link with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is June 19th, 2026, at 16:00hrs.Only shortlisted candidates will be contacted.

Equal Opportunity Statement

Expertise France is committed to diversity, equity, inclusion, and safeguarding. We welcome applications from all qualified candidates regardless of gender, age, disability, ethnicity, religion, sexual orientation, or background. It has a zero-tolerance policy towards sexual exploitation, abuse, harassment, and any form of misconduct. Recruitment is subject to due diligence and reference verification procedures.