Request for Proposals for Supply and Installation of 100 Solar Home System Kits for Households in the Volcanoes National Park Landscape

African Wildlife Foundation

📋 Job Summary

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Location

Kigali, Rwanda

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Job Type

Contract

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Job Sector

Consultancy

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Education

Not Specified

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Positions

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Deadline

09/11/2026 17:00

26d 1h remaining

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About African Wildlife Foundation

AWF is a non-profit conservation organization, founded in 1961 with a mission to work together with the people of Africa to ensure the wildlife and wild lands thrive in modern in Africa”. AWF is hea...

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👤 Who May Be Interested

Technology professionals including IT specialists, software developers, and technical support staff may find this position relevant.

This opportunity is ideal for professionals interested in the role of Request for Proposals for Supply and Installation of 100 Solar Home System Kits for Households in the Volcanoes National Park Landscape based in Kigali, Rwanda. Applicants with strong technical expertise and problem-solving abilities are encouraged to apply.

ℹ️ About This Opportunity

The position of Request for Proposals for Supply and Installation of 100 Solar Home System Kits for Households in the Volcanoes National Park Landscape at African Wildlife Foundation located in Kigali, Rwanda offers an opportunity for qualified professionals to contribute their knowledge and experience in a dynamic working environment. The organization seeks individuals who are motivated, reliable, and capable of performing their duties effectively while maintaining professional standards.

⭐ Common Skills Required

Tax
Negotiation
Sales
Training
Procurement

📄 Job Description

This description has been adapted for JobNziza readers to provide a clearer overview of the opportunity.

REQUEST FOR QUOTATION

Supply and Installation of 100 Solar Home System Kits for Households in the Volcanoes National Park Landscape

Volcanoes Conservation and Development Programme (VCDP) – African Wildlife Foundation (AWF) with the Rwanda Development Board (RDB)

Reference	AWF-RW/RFQ/FY27/035
Procurement title	Supply and Installation of 100 Solar Home System Kits for Households in the Volcanoes National Park Landscape
Category	☒ Goods ☐ Services ☐ Consultancy ☐ Works ☐ Mixed
Programme / Grant	Volcanoes Conservation and Development Programme (VCDP) – African Wildlife Foundation (AWF) with the Rwanda Development Board (RDB) \| Grant code: AWF Rwanda unrestricted funds (UNR) – activity budget code UNR.001.05 (activity UNR-ACT-005)
Issue date	19 October 2026
Clarification deadline	2 November 2026
Closing date	9 November 2026 at 17:00 (Kigali time)
Quotation validity	90 days from the closing date
Contract duration	Delivery within 3 weeks and installation at all 100 households within 6 weeks of Purchase Order
Submission	Online bid form (QR code / short link); email as alternative – see Part A
Procurement contact	Crainie Niyomubyeyi, Procurement & Admin \| rwprocurement@awf.org

IMPORTANT: This document is issued under the AWF Procurement Policy. AWF is not bound to accept the lowest or any quotation and may cancel this solicitation at any time.

CONTENTS

PART A — INVITATION TO QUOTE

PART B — INSTRUCTIONS TO QUOTERS

PART C — SCHEDULE OF REQUIREMENTS

PART D — EVALUATION AND AWARD

PART E — TERMS AND CONDITIONS OF AWARD

FORM 1 — QUOTATION SUBMISSION FORM

FORM 2 — PRICE SCHEDULE

FORM 3 — CONFLICT OF INTEREST AND ELIGIBILITY DECLARATION

PART A — INVITATION TO QUOTE

The African Wildlife Foundation (AWF), Rwanda Country Office, invites eligible and qualified companies to submit quotations forSupply and Installation of 100 Solar Home System Kits for Households in the Volcanoes National Park Landscape (AWF-RW/RFQ/FY27/035).

The African Wildlife Foundation (AWF) Rwanda Country Office invites eligible suppliers of solar home systems to submit quotations for the supply, delivery and household installation of 100 solar home system kits, with user training and after-sales warranty service, for households in the Volcanoes National Park landscape.

The specifications in Part C are minimum requirements. Any brand that meets or exceeds them may be offered; bidders must state the brand and model and attach the manufacturer datasheets.

How to submit	Online, through the AWF bid form (scan the QR code at the end of Part A, or open): https://wkf.ms/4rY7RzK. If the tender reference is not filled in, type AWF-RW/RFQ/FY27/035. If the form does not open, send your quotation by email to awfrwanda-office_pulse_3282319004_0ba793ec0dce12138d2a__117503247@euc1.mx.monday.com with the subject “AWF-RW/RFQ/FY27/035 – [company name] – Quotation”, attaching all documents in PDF (maximum 20 MB per email; if needed send several emails numbered 1/n, 2/n).
Submission deadline	9 November 2026 at 17:00 (Kigali time)
Questions / clarifications	Through the clarification form, until 2 November 2026: https://wkf.ms/3Ufmsuc . If the form does not open, email the question to awfrwanda-office_pulse_3282319004_0ba793ec0dce12138d2a__117503247@euc1.mx.monday.com with the subject “AWF-RW/RFQ/FY27/035 – Clarification”.
Answers to questions	Published to all bidders, without naming who asked, within 2 working days (numbered clarification bulletins).
Vendor registration	Companies not yet registered with AWF Rwanda may bid; AWF Procurement will complete registration in the AWF Rwanda vendor database using the documents submitted with the quotation, before contract signature.
Enquiries	rwprocurement@awf.org
Late quotations	The online form and the email submission close at the deadline. Late quotations are not accepted.

Scope summary

Subject	Supply and Installation of 100 Solar Home System Kits for Households in the Volcanoes National Park Landscape
Location	Households in the Volcanoes National Park landscape, Musanze District, Northern Province – [list of sectors/villages TO CONFIRM; household list provided by AWF at contract signature]
Duration	Delivery within 3 weeks and installation at all 100 households within 6 weeks of Purchase Order
Award	Single award

Quick access to the online forms

Submit your quotationhttps://wkf.ms/4rY7RzK Scan with a phone camera; the tender reference fills in automatically.

Ask a clarification questionhttps://wkf.ms/3Ufmsuc If you use a short link, type the reference AWF-RW/RFQ/FY27/035 in the form.

Issued for and on behalf of the African Wildlife Foundation, Rwanda Country Office

Signature:

Name: Patrick Nsabimana

Title: Country Coordinator, AWF Rwanda

Date: 19 October 2026

PART B — INSTRUCTIONS TO QUOTERS

B.1 Eligibility

Legally registered in Rwanda (RDB certificate) or in the country of origin, with a valid TIN.
Tax and social security compliance (RRA and RSSB clearance) at contract stage.
Not debarred or suspended by AWF, the World Bank, the United Nations or the Government of Rwanda.
No conflict of interest (Form 3).
Registered in the AWF Rwanda vendor database (completed by AWF Procurement before contract signature).

B.2 Contents of a compliant quotation

#	Document	Notes	Mandatory
1	Form 1 – Quotation submission form	Signed and stamped	Yes
2	Form 2 – Price schedule	RWF, tax inclusive	Yes
3	Form 3 – Conflict of interest declaration	Signed	Yes
4	Technical compliance sheet	Item-by-item statement of brand, model and compliance with each minimum specification	Yes
5	Manufacturer datasheets	For the panel, control unit/battery, lamps and radio	Yes
6	Quality certification	VeraSol (Lighting Global) certificate or test report against IEC TS 62257-9-5, or equivalent independent test report, if available	No
7	Warranty and after-sales statement	Warranty period per component, service point or hotline, and repair/replacement time	Yes
8	Delivery and installation plan	Lead time, number of installation teams, schedule for 100 households	Yes
9	References	Two similar contracts in the last three years with proof	Yes
10	RDB registration, RRA and RSSB clearance	Copies	Contract stage

B.3 Preparation of quotations

Quotations in English.
Prices in RWF, tax inclusive, covering all costs of the goods / services.
Prices remain fixed for the validity period.
Quotation valid for at least 90 days from the closing date.
Signed by an authorised representative.
AWF does not reimburse the cost of preparing quotations.

B.4 Rights of AWF

Accept or reject any quotation or cancel the RFQ without liability.
Seek written clarification from quoters without changing the substance of the offer.
Negotiate with the best-evaluated quoter.
Award to the best-evaluated responsive quoter(s) – not necessarily the lowest price.

B.5 Anti-fraud and ethical standards

AWF applies zero tolerance to fraud, corruption and collusion. The following guide to immediate disqualification and may guide to debarment:

Offering gifts, payments or favours to AWF staff or evaluators.
Providing false information or forged documents.
Collusion or price arrangements with other bidders.
Contacting AWF staff about the tender outside the official clarification channel.

Concerns can be reported confidentially to the Country Coordinator or to the AWF ethics hotline.

PART C — SCHEDULE OF REQUIREMENTS

C.1 Background

Under the Volcanoes Conservation and Development Programme (VCDP), AWF works with the Rwanda Development Board (RDB) and local communities to link conservation with improved livelihoods and climate-resilient settlements in the Volcanoes National Park landscape.

Access to clean, affordable lighting and phone charging reduces household spending on kerosene, candles and charging fees, improves safety and study conditions, and supports access to information. AWF will deliver 100 solar home system kits to selected households in the landscape.

C.2 Scope of work

Supply 100 new, complete solar home system kits meeting or exceeding the minimum specifications in Part C, with brand, model and datasheets stated.
Deliver all kits to the AWF-designated distribution point in Musanze District, with a delivery note listing serial numbers.
Install each kit at the household (panel, control unit, three lamps), test it and train the household on safe use and basic care.
Record each installation on a handover form signed by the household head, with kit serial numbers and GPS location, and submit a consolidated installation list.
deliver warranty and after-sales service as offered, including repair or replacement within 10 working days.

C.3 Technical specifications

#	Item	Minimum specification	Unit	Qty
1	A1. Solar panel	Rated power ≥20 Wp; polycrystalline or monocrystalline silicon, 36 cells; Vmp approx. 18 V, Voc approx. 21.6 V, Imp ≥1.1 A; cell efficiency ≥18%; design life ≥25 years; with mounting bracket, hardware and ≥5 m connecting cable; warranty ≥2 years	Unit	100
2	A2. Control unit with integrated battery	Lithium iron phosphate (LiFePO4) or equivalent lithium battery, total capacity ≥76 Wh (approx. 11.9 Ah at 6.4 V nominal); ≥2,000 cycles at 90% depth of discharge; self-discharge ≤1.5% per month; operating temperature 0–45 °C; ≥4 × 12 V DC outlets and ≥2 × USB 5 V outlets; protection against overcharge, deep discharge, short circuit and reverse polarity; state-of-charge indicator; warranty ≥3 years	Unit	100
3	A3. LED lamps	3 lamps per kit; 1–2 W each; efficacy ≥130 lm/W; 12 V input; rated life ≥50,000 hours; with cables, switches and fixing accessories for installation in 3 rooms; warranty ≥3 years	Set of 3	100
4	A4. USB phone charging	Output 5 V, ≥2 A (from the control unit); multi-tip phone charging cable included	Set	100
5	A5. Rechargeable radio	FM radio with USB / TF card / MP3 playback; output ≥3 W; built-in replaceable rechargeable battery ≥600 mAh, chargeable from the kit USB port; LED display; 3.5 mm earphone jack; telescopic antenna; USB charging cable	Unit	100
6	A6. User manual and warranty card	Illustrated user manual in Kinyarwanda and English; warranty card with kit serial numbers	Set	100
7	B1. Delivery	Delivery of all kits to the AWF-designated store or distribution point in Musanze District, inspected and counted against the delivery note with serial numbers	Lot	1
8	B2. Household installation and user training	Installation at each household: panel mounted with correct orientation and tilt, cabling secured, 3 lamps fixed, system tested; 15–30 minute user training for the household; handover form signed by the household head with kit serial numbers and GPS location	Household	100
9	C1. After-sales service	Service point, agent or hotline reachable from Musanze District; repair or replacement of faulty components within 10 working days during the warranty period	Lot	1

C.4 Deliverables and timeline

#	Deliverable	Content / acceptance	Due	Payment
1	Delivery of 100 kits	Complete kits delivered and inspected; delivery note with serial numbers	Within 3 weeks of PO	50% on accepted delivery
2	Installation and training at 100 households	All kits installed and working; signed handover forms; consolidated list with serial numbers and GPS points	Within 6 weeks of PO	50% on final acceptance

C.5 Qualifications required

Registered company in good standing, with valid trading licence and TIN
Supplier of solar home systems in Rwanda, with installation technicians and an after-sales service arrangement
At least two contracts for supply and installation of solar home systems (preferably 50 households or more) in the last three years, proven by performance certificates, recommendation letters or contract copies

Supervision	Philbert Iragena (activity manager), AWF Rwanda
Standards	AWF Code of Conduct, Child Safeguarding, Do No Harm
Confidentiality / IP	All products and data belong to AWF.

PART D — EVALUATION AND AWARD

Evaluation process

Stage 1 – Administrative and eligibility check (pass/fail): completeness of the bid, mandatory documents, eligibility and vendor registration.
Stage 2 – Technical evaluationagainst the criteria below.
Stage 3 – Financial evaluationof technically qualified bids.

Evaluation criteria

Technical compliance is assessed pass/fail against Part C. The contract is awarded to the technically compliant bid with thelowest evaluated price.

Award decision

Award authority	Finance & Admin endorsement and Country Coordinator approval
Notification	Successful and unsuccessful quoters are notified in writing
Protest	Within 5 working days of notification, to the Country Coordinator

PART E — TERMS AND CONDITIONS OF AWARD

Contract instrument	Contract / purchase order
Prices	Fixed, in RWF, tax inclusive. AWF does not hold a VAT exemption.
Payment	By bank transfer within 10 working days of approval of a valid invoice submitted through the AWF invoice form, against accepted deliverables / goods received notes.
Liquidated damages	0.1% of the contract value per day of delay, capped at 10%.
Termination	For convenience with 10 days written notice; immediately for cause.
Disputes	Negotiation, then arbitration in Kigali under the laws of Rwanda.
Protest	Written protest to the Country Coordinator within 5 working days of the notification of intention to award.
AWF standards	AWF Code of Conduct, Child Safeguarding Policy, Do No Harm, environmental and social safeguards.
Intellectual property	All products and data belong to AWF.

FORM 1 — QUOTATION SUBMISSION FORM

To be completed, signed, stamped and uploaded with the quotation.

Section 1 – Bidder information

Legal name of company

Trading name (if different)

TIN

RDB registration number

Physical address

Contact person and position

Phone

Email

Bank name and account number

Mobile money number (if applicable)

Section 2 – Quotation details

Tender reference	AWF-RW/RFQ/FY27/035
Total price (RWF, tax inclusive)
Validity of the quotation	90 days from the closing date
Deviations from the requirements	None / [describe]

Section 3 – Declaration

We offer to deliver the goods / services / works described in this document at the prices stated in Form 2. We accept the terms of this document, confirm that the information provided is true and that we are not in a situation of conflict of interest.

Name:________________________________	Signature:________________________________
Title / Position:________________________________	Date:________________________________
Company:________________________________	Company stamp:________________________________

FORM 2 — PRICE SCHEDULE

All prices in RWF, tax inclusive. Unit prices prevail in case of arithmetic error.

#	Description	Unit	Qty
1	Solar home system kit, complete (items A1–A6) – as per Part C	Kit	100
2	Delivery to the AWF distribution point, Musanze District (item B1)	Lot	1
3	Household installation and user training (item B2)	Household	100
4	After-sales service during the warranty period (item C1) – if not included in the kit price, state amount; otherwise write "included"	Lot	1
5
6
7
8
GRAND TOTAL (RWF, tax inclusive)

Name:________________________________	Signature:________________________________
Date:________________________________	Company stamp:________________________________

FORM 3 — CONFLICT OF INTEREST AND ELIGIBILITY DECLARATION

Question	Yes	No
Is any owner, director or key staff related to an AWF Rwanda staff member?	☐	☐
Did your company help prepare the ToR, specifications or other documents of this tender?	☐	☐
Do you have a financial or commercial relationship with another bidder in this tender?	☐	☐
Has any AWF staff member contacted you about this tender outside the official channel?	☐	☐
Is your company debarred or suspended by any institution?	☐	☐

We confirm that no gift, commission or benefit has been offered to any AWF employee, that this bid was prepared independently, and that we will inform AWF of any change before contract award.

Name:________________________________	Signature:________________________________
Title / Position:________________________________	Date:________________________________
Company:________________________________	Company stamp:________________________________

— End of document —

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