JOB TITLE: PROCUREMENT SPECIALIST

NUMBER REQUIRED: 02

Job summary

A Procurement Professional is tasked with planning, sourcing, purchasing, and managing Contracts, works, and services required by Energy Utility Corporation Limited (EUCL) in accordance with procurement laws, policies, and procedures. The role ensures value for money, transparency, timely delivery, quality assurance, and effective contract management while maintaining ethical and professional standards. Energy Utility Corporation Limited (EUCL), procurement personnel assist operational and strategic activities by managing tendering processes, supplier relationships, contract administration, and procurement compliance for technical and non-technical requirements.

Key responsibilities:

1. Procurement Planning
   • produce annual procurement plans aligned with the Company budgets and projects.
   • organize with user departments (generation, transmission, distribution, ICT, finance, etc.).
   • track procurement implementation schedules.
2. Tender Management
   • produce bidding documents, RFQs, RFPs, and tender notices.
   • Ensure compliance with the REG/EUCL procurement policy and procedures, and in some cases refer to the Rwanda public procurement law and RPPA regulations.
   • Organize pre-bid meetings and site visits.
3. Bid Evaluation
   • Participate in technical and financial evaluation committees.
   • Verify bidder qualifications, manufacturer authorizations, financial capacity, and technical compliance.
   • produce evaluation reports and recommendations for contract award.
4. Contract Management
   • Draft and administer procurement contracts.
   • track supplier performance, delivery timelines, warranties, and penalties.
   • manage contract amendments, extensions, and variations.
5. Procurement Compliance
   • Ensure transparency, fairness, and accountability in procurement processes.
   • Ensure compliance with:

• REG/EUCL Procurement Policy and Procedures Manual / Rwanda Public Procurement Law
• RPPA regulations
• Donor procurement guidelines (World Bank, AfDB, EU, etc.)

Stakeholder Management
• Plan and engage with the user department to understand technical specifications, Terms of Reference (ToR), or Bill of Quantities.
• oversee suppliers' inquiries, clarifications, and give timely feedback.

Business Process

Needs Identification
User departments detect required goods, works, or services and produce specifications or Terms of Reference (ToR).

Procurement Planning
The Procurement Unit consolidates needs into the annual procurement plan aligned with the approved budget.

Procurement Requisition Approval
Procurement requests are reviewed and approved to confirm necessity and budget availability.

Selection of Procurement Method
EUCL selects the appropriate procurement method in accordance with the REG/EUCL procurement policy and procedures. Sometimes it refers to the Rwanda Public Procurement Authority regulations (Open Tender, RFQ, Single Source, etc.).

Preparation and Publication of Tender
Tender documents are prepared and published in Newspapers and other approved platforms.

Bid Submission and Opening
Suppliers submit bids electronically, and bids are officially opened by the tender committee.

Bid Evaluation
Evaluation committee assesses bids based on administrative, technical, and financial criteria.

Approval and Contract Award
The best evaluated bidder is approved and awarded the contract.

Contract Implementation and Monitoring
EUCL supervises the delivery, installation, and performance of goods, works, or services.

Inspection, Payment, and Record Keeping
Delivered items are inspected, payments are processed, and procurement records are archived for audit and compliance purposes.

Required Education Background & Experience

• Bachelor’s Degree (minimum) in:

• Procurement and Supply Chain Management
• Business Studies
• Management Studies
• Economics
• Business Law
• Law
• Engineering
• Business Administration
• Project Management
• Logistics and Supply Chain Management

• At least 5 years of experience in a procurement related role.

OR

• Master’s Degree in the above fields
• At least 3 years of experience in a procurement related role

Added Advantage
• Professional qualification in Procurement, Project Management, Business Management, Logistics, or Supply Chain Management or related professional qualification would be an added value.

Required Documents for application:

1. An application letter;
2. A detailed updated Curriculum Vitae;
3. A photocopy of academic degree;
4. A photocopy of the Identity card (It is Mandatory)
5. Full addresses of three referees, including preferably one of previous supervisors.
6. Proof of Experience (Work Certificate (s))

Submission of Applications

Interested and qualified candidates should submit their soft copy application documents in one folder addressed to Acting Managing Director of EUCL through recruitment.reg.rw portal not later than17 JUN 2026 at 05:00 P.M.

Hard copies are not accepted. Only shortlisted candidates shall be contacted.

Note:

"REG is an equal opportunity employer. As part of its Gender Mainstreaming policy and program, we seek to increase the number of women in all levels of the organization. Therefore, we strongly encourage women to apply. Special consideration will be given to qualified women applicants."

Done at Kigali, 11 JUN 2026

EUCL Management

ENERGY UTILITY CORPORATION LIMITED (EUCL)