Associate Administrative Officer of JICA Rwanda Office

The Japan International Cooperation Agency (JICA) is an implementing agency of Japanese Official Development Assistance (ODA) in developing countries. JICA Rwanda has specialists and an administrative team of national and international staff, working closely with the Government of Rwanda and development partners to assist national development and poverty reduction efforts of the country. JICA Rwanda is seeking competent workforce of an associate administrative officer in JICA Rwanda Office who conducts administrative tasks.

Job Description:

Under direct supervision of Representative in charge of General Affairs/Operation and Administrative Manager an overall guidance of the Senior Representative, the successful candidate will carry out the following tasks:

1. To execute the work of the General Affairs Unit in JICA Rwanda Office as following:

· To draft accounting documents for payments,

· To oversee logistic arrangements for mission and experts,

· To oversee postal and custom clearance services,

· To ensure office infrastructure and equipment are in good condition,

· To take stock control and oversee purchasing of office consumables,

· To oversee receiving, registration and sending of official messages, letters, and documents,

· To deliver and collect relevant materials or documents as required,

· To oversee recording of overtime of National Staff,

· To arrange necessary meetings with relevant institutions.

2. To assist the work of the Procurement Unit in JICA Rwanda Office.

3. To assist the work of the Training Program in JICA Rwanda Office.

4. To oversee health and welfare services provided to National Staff.

5. To raise awareness of JICA’s approaches and characteristics among partners relevant institutions of Government of Rwanda, development partners, and other stakeholders.

6. To represent JICA in relevant meetings and conferences when required, and

7. To undertake any other duties instructed by Chief Representative.

Experience and Qualifications:

The ideal candidate will be a Rwandan national, highly motivated and able to work well in a team in a multinational environment. Always willing to learn new things and demonstrated ability to work independently to deliver results along with the following;

· Bachelor’s degree, or equivalent academic achievement.

· A minimum of 3 years’ working experience in public or private organization.

· Excellent language skills in English and Kinyarwanda, both written and verbal communication. French is an asset.

· Basic computer skills and sound knowledge of software program applications such as Word, Excel, PowerPoint, Outlook, and Teams etc.

· Experience in other development partners or international organizations, is an asset.

· Experience as an accountant is an asset.

Duration of Contract: 5 months (renewable)

The position is on contract basis that will initially run from December 2026 – April 2027 (with 3-month probationary period). Based on satisfactory performance, the contract shall be extended for a further period (one year each).

Salary Scale per year: 11,280,000RWF-12,960,000RWF (gross) based on the experience and skills of the successful candidate.

How to Apply:

Candidates who meet the requirements can submit applications to the address below BY HAND or through e-mail. Applicants should enclose a detailed CV, copies of degrees and certificates, and indicate names and contacts of two references (at least one should be previous employer), and daytime telephone numbers.

Applicants are also requested to include a one-page essay in English on following questions: “What do you think is important to perform administrative tasks?” and “What aspects do you think are important for working effectively as one team.”

Only short-listed candidates will be contacted. Any application documents will not be returned.

Representative in charge of General Affairs

JICA Rwanda Office

EBENEZER HOUSE, Umuganda Boulevard, Kacyiru, B.P. 6878, Kacyiru, Kigali, Rwanda TEL:0788301732

E-mail: EsperanceKANKINDI.RW@jica.go.jp

Application Deadline: 12:30 pm, Friday, 30th October 2026